Tips for implementing a Visitor Badge System

Keeping the workplace safe has come to the forefront in recent years. There are many ways to invest in high-tech equipment to improve workplace safety. But what if there was a low-tech, less expensive, but very effective solution? You may be surprised how simple it is to raise security with something as small as a visitor name badge. 

Requiring employee name tags, including Photo ID name badges, is commonplace. Of course, it’s not practical to give visitors a photo ID badge upon entry. But implementing a visitor name tag system can help improve security without much effort at all. 

Visitor Name Badge Systems 101

An effective visitor name tag system starts with clear guidelines. Additionally, they need to be communicated to employees in your facility. A visitor name tag policy should cover things like:

Who Needs to Wear a Name Badge

The easiest way to enforce a name badge policy, and make it clear, is to require everyone and anyone present in the facility to wear a badge. If there are no exclusions, it’s easier to identify an intruder who doesn’t have a name tag.

What the Authorized Name Tag Looks Like

Make certain that all your authorized name tags look alike. This is essential whether you choose reusable name tags or magnetic name badges that designate “VISITOR” boldly. Employees need to be able to spot any attempts to enter the facility with an unauthorized badge.

Choosing a Visitor Badge Type

Your visitor badge system should clearly outline the types of name tags people may be required to wear. You may want to use a color-coding system so that staff, contractors, and visitors are easily identified. No matter what system works best for your workplace, just make sure to be consistent.

Designated Areas

Security is essential for many business settings. In some industries, it’s crucial that visitors never have access to intellectual property or confidential information. Some industries may have areas that are off-limits to visitors due to occupational health and safety requirements.

A visitor badge system and policy offer an effective way to manage such requirements. Once you decide the type of visitor badges you want to use, consider where they may be allowed and where they are not. There may be some areas such as lunch or break areas where visitors are allowed without supervision. There may be other areas where visitors need an employee to accompany them. And of course, there are areas they may not enter under any circumstances. 

Implementing a Visitor Badge System

Once you have created your policy for visitor badges, you’ll need to outline how it will be implemented and maintained.

Requiring Information for a Visitor Badge

If you are not sure where to start designing a visitor badge, Name Tag Pros can offer plenty of expertise and help you create a design that works for you. You’ll want to be sure to include some specific information so that your visitor badge system is effective, including:

  • Require photo identification upon entry
  • Visitor Name
  • Visitor company
  • Who is the host?
  • What is the purpose of their visit? 
  • Check-in date and time
  • Visitor Badge Creation

You don’t need something complex when designing a visitor badge. A simple design that bears the name “Visitor” is adequate. A visitor will not usually be in the facility for a long period of time. However, if they need to be identified by name, choose a professional-looking reusable name badge. Your design can bear your full-color logo. Designs allow you to write the visitor’s name on the badge or print it out and place it behind a window. It can be changed with each new visitor. You always have the option of making them as fancy, or simple as desired.

Let Name Tag Pros Help with Visitor Badges

If you are not sure where to begin, or if you know exactly what you want, Name Tag Pros can help you get the visitor badges that work for your setting. Call us today and let us help you make your workplace a safe place for all. 

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