Planning large-scale events is back, but with a lot of changes, especially when it comes to security. Planning conferences, expos, tradeshows, and seminars require a lot of dedication and hard work. There are plenty of important tasks to keep you busy, like obtaining permits, managing vendors, and selling tickets. With a rocky economy, event planners are looking to cut corners where they can. But one thing that should be enhanced rather than cut is event security.
Ensuring a safe event means knowing what poses the biggest risks to attendees. Being aware of the risks can mean the difference between a safe event experience, and one that’s gone wrong. Here are a few of our tips for promoting a safe event, increasing its security, and driving participation.
Event Security Tip #1: Professional Security Staffing
Experienced event planners largely agree that a professional security team provides them and their attendees with peace of mind, especially if the event includes large crowds. You will want to find a security team that will work closely with you to ensure the event is safe. Generally, you’ll need at least one security personnel for every 100 guests. You will also need to consider the nature of your event, as various events may have different security needs.
Event Security Tip #2: Require Attendees to Wear Name Badges
Name badges help promote great first impressions, make communication easier, and improve networking. But they are also essential for making sure event-goers are properly credentialed. Everyone who is attending the event needs a name tag that identifies them and allows entrance to the event. But don’t forget that third-party vendors, security staff, exhibitors, and special guests need name badges too. It should be clearly stated that everyone in every event area should wear their name badges at all times.
Event Security Tip #3: Set Up Security Checkpoints for Controlling Event Access
Preventing unauthorized access to your event is one of the easiest ways to protect attendees from security threats. Creating security checkpoints or just entry workers can be helpful. It means that all attendees will have to confront security personnel before they can cause damage or disturbances.
You can set up a registration desk at the main doorway or lobby. An uninvited person who tries to enter can be stopped before they ever reach the crowd. Security teams can check guest IDs and name badges, help escort VIPs and keynote speakers.
Event Security Tip #4: Train Event Staff to Recognize and Report Suspicious Behaviors
Experienced security teams will know how to identify suspicious situations. But your event staff, may not. Training all event staff members on how to identify suspicious behaviors and situations is beneficial. Part of the training will include reporting such instances to the proper security personnel. They should recognize possible safety threats such as a car parked in an odd location, an open window that should be closed, or an unattended package. You cannot be too cautious these days.
Keep Your Event Safe with Name Badges from Name Tag Pros!
Ready to order your event name tags? We can help you design name tags that are unique to your event. Let an expert at Name Tag Pros help you increase safety at your event with a high-quality name badge for your attendees. Call us today and let us show you what hassle-free ordering really feels like.